If you are required to complete a proctored midterm or final exam and live within the three county service area you will go to the Dennis Wicker Civic Center on the Lee Main Campus on the day of your exam.
If you live outside of our service area, you can fill out a Proctor Form. Please note that if you need more than one exam proctored you still only need to fill out one form.
On-Site Proctoring Guidelines
- For both midterm and final exams, please arrive with plenty of time to take your exam(s). Check in times are between 9:00 a.m. and 7:00 p.m. Allow at least two hours for each exam. Proctors will not remain in the testing center after hours. The testing center will close at precisely 9:00 p.m. Be prepared to take your exam once you have entered the testing center. You will not be allowed to leave the center until you have completed your exam.
- Bring Picture ID (driver's license preferred). You must present this ID to sign in and out for each exam you are taking. You will be allowed to take only one exam at a time from the registration table.
- Bring a number 2 pencil and a blue or black ink pen. An exam that cannot be read cannot be graded.
- All cellular phones and electronic devices are required to be turned off during exams. You are required to refrain from talking to other students until you have completed your exam(s).
- Leave one seat between you and your neighbor. You may also not sit next to anyone with the same color test as you. If you are taking an open book test, you will be required to sit at the front of the room where the proctor can easily see you. All books and book bags are to be placed in the designated area. Purses should be placed under the testing table.
- Do not bring children to the testing site.
- Do not bring food to the testing site. Canned drinks and bottled water are permitted.
- Please remember in most cases the proctor will not be your instructor and cannot answer course-specific questions or make any type of allowances for you. Please be polite; proctors would help if they could. If you have any questions or concerns about specific exams, proctors will forward them to your course instructor.
- In most instances, your final grades will be available via WebAdvisor.
- It is our goal to provide you with a quiet atmosphere in which to take your exam. Please be considerate of others.
Off-Site Proctoring Guidelines
- Proctored exams are available to students living outside the service area only. If the student has extenuating circumstances or are a special populations student and need accommodations, they should contact their instructor.
- Each semester information changes, such as the classes taken or perhaps a different proctor, so new forms are required from semester to semester. If they same proctor will be used during the same semester, a new form may not be necessary.
- It is the student's responsibility to notify their instructor if they plan on taking their exams at an off-site location.
- It is the responsibility of the student to find a suitable proctor and schedule a time with the proctor to take any exams.
- In most cases, students are able to find approved local sites that offer proctoring as a free service. However, any proctoring charges incurred are the responsibility of the student.
- Students are to use proctors affiliated with educational institutions like a faculty or staff member at another community college or university. Students, tutors, or work-study students of these institutions are not eligible proctors. Other possible locations to find acceptable proctors include your local public library or testing centers. Places of worship, pre-K or daycare facilities are not considered educational institutions for the purposes of locating a proctoring environment. A proctor who does not meet the above criteria may not be approved. The distance education department reserves the right to make the final determination on the approval of proctors. In the event of such a denial, it is the student's responsibility to secure an appropriate replacement proctor before the exam is administered.
- In an effort to maintain exam integrity, the College cannot accept personal e-mail addresses from proctors (examples include but are not limited to yahoo.com, gmail.com, and hotmail.com). Proctors must use a professional email address instead that meets the approval of the distance education department. In most circumstances, this means a proctor will use an .edu (educational) or .org (business/organization) e-mail address. Please note exams will not be emailed to student accounts under any circumstances.
- Students will receive communication regarding the proctoring process at key points. This communication includes e-mails to let them know if their proctor has been approved or not. They will also receive an e-mail letting them know that their exam has been sent to their proctor. All communication will be sent to the student Cougarmail email address.
- All the information on the offsite proctor form must be complete. This includes having the student's signature and the proctor's signature located on the form on the lines provided.
- The latest the proctor form should be submitted is two weeks before the date of the exams.
- The form can be turned in through several methods: scan, e-mail, fax, and U.S. postal service. Email or fax is preferred. If you decide to use regular mail through the U.S. Postal Service, please allow an additional week for the form to arrive and be processed.
- Submit scans and e-mails to email@example.com
- Send faxes to the attention of Distance Education at 919.718.7407
- Send U.S. mail to:
Central Carolina Community College
1105 Kelly Drive
Sanford, NC 27330
- If there are questions or concerns, contact the Distance Education department by phone (919) 718-7529 or e-mail (firstname.lastname@example.org).